You don’t need to be a rocket scientist to appreciate NASA Rule #15!

“A review of most failed projects and project problems indicates that the disasters were well-planned to happen from the start. The seeds of problems are laid down early. Initial planning is the most vital part of any project.” – NASA Rule #15

Sound familiar? How many times have your promising ideas stumbled when they could have sprinted with better initial planning?

You can’t skip the up-front strategic thinking and collaboration and jump directly to execution. That’s like building a house without first pouring the foundation. But even smart people fall into the “activity trap” by prematurely fleshing out to implementation tasks and schedule before adequately understanding the project as an integrated system.

Doing the vital initial planning right requires the right process and the right tools. We have them.

Discover the Logical Framework Approach

What distinguishes the results we get from that of other strategy consultants is that we feature a proven, powerful, and practical methodology: the Logical Framework Approach (LFA).

The Logical Framework Approach is arguably the most effective initial planning system because it lets you systematically build a strong foundation for predictable multiple success while eliminating potential problems in advance. Its power derives from embedded methodologies, including: systems thinking, management by objectives, the scientific method, team building, risk management, agile, and others.

Best of all, people of all backgrounds readily grasp the concepts and can put them to use.

Think of the “LogFrame” as a mental workbench organized as a 4 x 4 matrix consisting of four columns and four rows. Each box in the matrix contains specific project information organized by principles of good science and good management. The boxes interact with each other, and changes in one box can affect the others.

The LogFrame is not a form to be filled out, but a way to guide document the design conversation. The internal logic forces teams to think through all of the critical issues early in the game as they build clear plans, shared understanding, and commitment.

Sharpen Your Strategic Hypothesis

The core concept built into the Logical Framework — and absent from most systems — is causal thinking, also called means-ends or if-then thinking. As the classic Field of Dreams  line says, “If we build it, they will come.”

Our approach recognizes that every project consists of four distinct levels of objectives, defined as follows:

• Goal = big picture strategic intent	(WHY)
  Purpose = change expected from completing the project	(Why)
  Outcomes = necessary deliverables to achieve Purpose	(What)
  Inputs = tasks and resources required	(How, Who and What)

These distinctions become meaningful in establishing accountability, evaluating project impact, and alinging the project with the larger testable Goals.

The logic between levels is not random or accidental; there are definite causal relationships or “linked hypotheses” that connect these levels. We can link these objectives into a strategic project hypothesis using if-then, thinking:

• If  Inputs then Outcomes;
  If  Outcomes then Purpose;
  If  Purpose then Goal

These if-then linkages form a clear model of how our projects will produce results that ripple up the causal chain to achieve Goal. This makes it easy to summarize, improve, and communicate the project strategy and collaborate with cross-functional groups.

This FlexibleApproach Meets Multiple Management Needs

We are constantly surprised by how our clients creatively have utilized the Logical Framework Approach. Here are some high-payoff applications:

• Review and refine core strategies. This method supports a broader strategic planning process to periodically review and refine your strategic plan and portfolio.
• Develop execution plans for key initiatives. Prioritize activities for a rapid, smart start on your key strategic initiatives.
• Strengthen teams across work functions. Bring together new teams and task forces and ramp up quickly for immediate productivity.
• Reinvent the department. Take a fresh look at where you are and develop strategies to get to where to want to go.
• Develop information technology solutions. Integrate technology solutions with core processes to deliver customer value.
• Design and launch marketing or sales initiatives. Identify and execute initiatives that support strategic sales goals or balanced scorecard elements.
• Take a high-level first cut. Apply up front for high-level scoping of super-sized projects.
• Develop recommendations and make decisions. Set decision criteria, identify alternatives, collect information, conduct the analysis, and make recommendations.
• Improve critical processes. Identify the “low-hanging fruit” where a modest process improvement effort yields big returns, analyze and redesign any process that needs an overhaul.
• Handle emergent issues. Manage projects that arise suddenly and need quicker solutions than your organization’s formal project management protocols provide.
• Structure project evaluations. Organize insightful interim evaluations of ongoing projects as well as completed projects at any project stage to think, plan, and execute the future phases.
• Organize learning and development. Sharpen learning and development programs at all levels to identify and develop future competencies.
• Manage outside-the-box projects. This approach provides a refreshing, practical tool for projects that don’t naturally fit traditional project management methodologies.

Logical Frameworks served a vital role in helping clients achieve the needed solutions in diverse situations. Read More

Want some examples?  Go here to request up to 8 different project designs using thss process.  Then put this system to work and get great results.

Your organization may have a great strategy on paper, but can’t make it work in the real world. If so, you are not alone. In fact, Fortune magazine notes that 70% of all strategies fail, largely because of the inability to execute.

It’s tough to turn strategic intent and goals into executable project plans that are understood and owned by capable teams.  We need to apply sstrategic thinking and systematic tools at the “fuzzy front end”, but many people instead use ad hoc means or turn to tactical tools and software before the objectives are fully understood. That’s like painting the house before you build it.

Here is a proven method that will guide you to design and launch your most critical projects better and faster. This powerful approach comes from lessons learned over my three decades of assisting hundreds of teams worldwide, and has been proven by my Fortune 500, fast-growing smaller organization, government, and nonprofit clients.

My core methodology is called the Logical Framework Approach (LFA),a highly respected Strategic Project Management system that is ideally suited to project based work of all types.  You’ll like it because it is logical, flexible, scalable, and simple without being simplistic.

The LFA was originally created in 1969 to help the United States Agency for International Development (USAID) plan, implement, and evaluate hundreds of complex projects in their global multi-billion-dollar foreign aid portfolio. I was recruited to teach it in 24 developing countries worldwide. I quickly recognized that these concepts would also benefit a wider audience of project teams, business executives, technologists, and professionals of all types.  So I wrote Strategic Project Management Made Simple: Practical Tools for Leaders and Teams (Wiley).   This post is based on that book.

You’ll find that using the “Log Frame” helps to:

• Improve communications among key players
• Sharpen and align project Objectives to the overarching strategy
• Identify interfaces and linkages
• Clarify what success looks like in advance
• Design a sound solution approach
• Reduce risk and eliminate problems in advance
• Build effective teams
• Start faster and finish sooner

The LFA resonates well with knowledge workers because it offers a rigorous, but flexible and framework to tackle projects and initiatives of all types. Here is how it works:

Causal Thinking: The Secret Sauce in the LogFrame

This classic line from the movie Field of Dreams illustrates the core Logical Framework concept missing from most approaches. Projects consist of multiple objectives at different “levels” and causal thinking (also called if-then or means-ends) lets us logically link objectives at various levels.  If-then thinking offers a compact language to express our strategy as a predictive hypothesis.

We recognize that every project consists of four distinct levels of objectives, defined as follows:

     Goal = big picture strategic intent

    Purpose = change expected from completing the project

     Outcomes = necessary deliverables to achieve purpose

     Inputs = tasks and resources required

These distinctions become meaningful in aligning projects with overarching goals, establishing project team accountability, and evaluating project impact. We can use simple causal logic link to these objectives into a strategic hypothesis of the form “If Inputs then Outcomes; If Outcomes then Purpose; If Purpose then Goal

The classic phrase “if we build it, they will come” from the movie Field of Dreams illustrates the causal logic embedded in the LFA. Project managers can build a baseball field (Outcome), but the higher intent is that “they come” (Purpose), and there is an even higher Objective (Goal) to “save the farm.”

The logic is causal, not sequential. Project plans typically depict sequential logic (B follows A). But causal logic (B is caused by A) let us think strategically to identify the drivers that cause the higher Objective to occur. This cause-effect perspective helps build a shared understanding of the big picture among key players. The logical “if-then” linkages form a testable strategic hypothesis that promotes collaboration, communication and coordination to achieve strategic Goals.

These if-then linkages form a strategic hypotheses – our mental model of how our project will produce results that ripple up the causal chain. This “project backbone” provides a foundation for success.

The Logical Framework Matrix

I have crafted four critical strategic questions that are captured in the Logical Framework matrix, 4×4 interactive grid that organizes key project design information using from management and science. Answering these populates the matrix.

Let’s Let’s do a deeper dive into how each question illuminates an important aspect of the project. .

1. What are we trying to accomplish and why?

The first question illuminates project Objectives, and we recognize that every project consists of four distinct levels of objectives as previously defined.

Projects are instruments of change. The project payoff and benefits occur at the Purpose and Goal level. But we cannot directly control these levels – they are “hoped for” Objectives. What we can manage/control are the Inputs and Outcomes level.  So we design projects by identifying the necessary and sufficient set of Outcomes (deliverables) to achieve the Purpose or the changed conditions expected after the project. Purpose is the linchpin that connects what we can make happen (Outcomes) to strategic intent (Goal). This strategic line-of-sight helps keep our eyes on the prize.

 2. How will we measure success? 

The second strategic question sharpens the definition of Objectives at each level by establishing success measures (metrics) and means to verify them.

These are captured in the green middle two columns. Measures describe the expected level of accomplishment using quantity, quality, time, and cost indicators. The Verification column sets up the basis for monitoring implementation (Input to Outcome) and measuring impact (Purpose and Goal). By setting separate measures at each level, we can monitor progress and evaluate achievement at each level.

3. What other conditions must exist?

Risks exist in every project. The third strategic question illuminates critical Assumptions and risk factors. These can include dependencies, interfaces, policy considerations, resources, market factors, and other important conditions needed to make the if-then logic valid. Captured in the fourth column, Assumptions and are a jumping-off point for further risk analysis. Uncovering these early lets us outsmart Murphy and his infamous law.

4. How do we get there?

Answering the first three questions provides clarity for developing the work plan. The blue Input row captures tasks, schedule, resources, and responsibilities. Conventional project management tools (e.g., WBS, Gantt charts) flesh out the Input to Outcome linkages.

DESIGN TEST:

Now let’s expand our strategic hypothesis by incorporating necessary assumptions. You can test your project logic in advance and work out the kinks by applying the Implementation Equation^TM

“If Inputs and valid Assumptions, then Outcomes;

If Outcomes and valid Assumptions, then Purpose;

If Purpose and valid Assumptions, then Goal.”

The Log Frame concepts smoothly dovetails with other corporate systems and tools, fills in some missing gaps, and improves overall effectiveness of leaders and teams. It offers a sharp lens to see the big picture and a rigorous but flexible framework to plan, implement and evaluate projects and initiatives of all types. Users find that the common language and logical structure helps both cross-functional and intact teams to collaboratively design, communicate, and execute projects.

Want some examples?  Go here to request up to 8 different project designs and other resources.  Then put this system to work and get great results!